When is the annual general meeting held?
An annual general meeting is held within six months of the end of the financial year, and not more than fifteen months after the previous one. For a year that ended on 31 March 2026, the ordinary last day was 30 September 2026. That date has passed unless the Registrar extended the time.
When is the ordinary meeting?
Section 96 requires one meeting each year. The first meeting is held within nine months of the close of the first financial year. If it is held in that time, the company does not also hold a meeting in the year of incorporation. Every later meeting is held within six months of the year end. Fifteen months is the longest gap between two meetings. The Registrar may extend the six months by up to three months, for a special reason. That extension is not available for the first meeting. The members use the meeting to adopt the financial statements, declare a dividend, and appoint or reappoint directors and the auditor.
| Meeting | When | Who is outside it |
|---|---|---|
| Annual general meeting | Within six months of the year end, and within fifteen months of the last one. The first is within nine months of the first year end. | A one person company |
| Board meeting | The calendar is on the board-meetings page. The ordinary rule is four meetings a year. | An OPC with one director records a written decision |
| Extraordinary general meeting | When the board calls it, or when members requisition it. | It is not a yearly meeting |
Which company does not hold one?
A one person company does not hold an annual general meeting. Its financial statements are filed within 180 days of the year end, and its annual return follows the deemed adoption of those statements. A company with two or more members is not in that exemption. The board’s own calendar, including a small company, a start-up, and a section 8 company, is on the board-meetings page.
What is the quorum?
Section 103 counts members personally present. A private company needs two. A public company needs five members if it has up to 1,000 members, fifteen if it has more than 1,000 and up to 5,000, and thirty if it has more than 5,000. The articles may require a larger number. They may not require a smaller one. A proxy is not a member personally present for this count. The board’s quorum is a different rule. It is one-third of the total strength or two directors, whichever is higher.
When is an extraordinary meeting called?
The board may call an extraordinary general meeting when business cannot wait for the annual meeting. Members who hold at least one-tenth of the paid-up share capital that carries voting rights may requisition one. Where the company has no share capital, the test is one-tenth of the total voting power. The board calls the meeting within 21 days of a valid requisition, and the meeting is held within 45 days of the requisition being deposited. If the board does not call it, the requisitionists may call it. A listed company’s audit committee, where the listing regulations require one, meets at least four times a year, with not more than 120 days between meetings. A company that is not required to constitute that committee does not hold it. Independent directors of a company that must appoint them meet at least once in a financial year without the other directors and without management. A corporate social responsibility committee is not constituted when the amount to be spent does not exceed ₹50 lakh.
Frequently asked questions
Four questions cover a one person company, 30 September, the quorum, and the board.
Does a one person company hold an annual general meeting?
No. Section 96 does not require a one person company to hold an annual general meeting. A company with more than one member does hold one.
Is 30 September the date for every company?
It is the ordinary last day when the financial year ends on 31 March. A company with a different year end counts six months from that year end. The first annual general meeting can fall later, because it has nine months from the first year end.
Is the quorum always five members?
No. A private company needs two members personally present. A public company needs five, fifteen, or thirty, depending on whether its members are up to 1,000, up to 5,000, or more than 5,000. The articles may set a larger number.
Do four board meetings replace the annual general meeting?
No. The board calendar is a meeting of directors. The annual general meeting is a meeting of members. One does not satisfy the other.
Sources
The annual general meeting is section 96 of the Companies Act, 2013. The quorum is section 103. An extraordinary general meeting is section 100. The board calendar is section 173.