Which filings does a one person company make each year?
Each year a one person company files Form AOC-4 within 180 days of the financial year end and Form MGT-7A within 60 days after those statements are deemed adopted. It does not hold an annual general meeting, and it is not excused from appointing an auditor. The return itself is explained on the annual return page.
What is filed for the year?
For a year ending 31 March, AOC-4 is due on 27 September. The statements include the balance sheet, the statement of profit and loss, and the board’s report. A cash-flow statement is not required. MGT-7A is the annual return. The income-tax return is ITR-6, due on 31 October, or on 30 November if section 92E applies. The wider list, including the first auditor, is on the annual compliances page.
| Filing | Due |
|---|---|
| AOC-4 | 27 September |
| MGT-7A | 60 days after the statements are deemed adopted |
| ITR-6 | 31 October, or 30 November if section 92E applies |
| DIR-3 KYC Web | 30 June of every third consecutive financial year |
Does it hold meetings?
With only one director, there is no board meeting. Section 122 lets that director enter the resolution in the minute book, sign it, and date it. Where the company has more than one director, it holds one board meeting in each half of the calendar year, and the gap between the two meetings is at least 90 days. It does not hold four meetings a year, and it does not hold an annual general meeting. What the company must have at incorporation is on the requirements page.
Which events are filed when they happen?
A change of director, a change of registered office, a change of name, and a change of the nominee are event filings. They are not saved up for AOC-4. The first auditor is appointed by the board within 30 days of incorporation, and ADT-1 is filed within 15 days of that appointment. Director KYC is not a yearly September form. It is Form DIR-3 KYC Web by 30 June of every third consecutive financial year, and within 30 days of a change in mobile number, email, or residential address, as set out on the KYC page.
The company is not required to convert into a private company at ₹50 lakh of capital or ₹2 crore of turnover. Those limits have gone. Conversion is voluntary. The income-tax return is a company return, on the income-tax page, and it is not Form ITR-7.
Frequently asked questions
Four questions cover the AGM, audit, a single director, and director KYC.
Does a one person company hold an AGM?
No. It does not hold an annual general meeting. The financial statements are adopted by the member and filed in AOC-4 within 180 days of the year end.
Is audit optional below ₹2 crore of turnover?
No. Every company appoints an auditor under section 139. A turnover figure does not remove that. The figure of ₹2 crore was an old compulsory-conversion test, and that test no longer applies.
How often does a single director meet?
A one person company with only one director does not hold a board meeting. The director records the decision in the minute book, with the date and the signature, under section 122.
Is DIR-3 KYC due every 30 September?
No. The director files Form DIR-3 KYC Web by 30 June of every third consecutive financial year, and within 30 days if the mobile number, email, or residential address changes.
Sources
A one person company is excused from the annual general meeting. Its financial statements are still filed under section 137, and its annual return under section 92 in Form MGT-7A. A single director uses section 122.